Employee attendance system
Every company has different rules and regulations regarding employee attendance, absence, and tardiness. HR department officials often face the challenge of manually tracking the attendance and timekeeping of each employee.
Attendance and timekeeping reports are divided into various categories, including tardiness, absences, early departures, and overtime. Relying on a fingerprint machine and issuing paper reports to track the attendance and timekeeping of your employees can lead to several problems. These problems include inaccurate recording of employee attendance and timekeeping, as well as numerous errors in calculating salary deductions and additions monthly.
Human resources officials face many problems in managing employee attendance, including:
1- Not recording attendance and departure accurately:
Attendance and departure may be recorded inaccurately by repeating only the attendance fingerprint more than once or not using the employee’s fingerprint to record his attendance or departure, which leads to difficulty in determining the number of actual working hours for employees and determining the salaries and benefits owed to them.
2- Difficulty controlling overtime hours:
Employees may work overtime outside of regular business hours, making it difficult to calculate working hours and determine when business services should be provided.
3- Difficulty identifying emergency situations:
Employees may have to leave or be absent from work due to emergency situations, and it may be difficult to determine whether these situations are true emergencies or not.
4- Failure to adhere to the employee’s work hours:
Some employees may be late or leave work early even though there is work that needs to be completed on time.
5- Difficulty in tracking the employee’s location:
Many employees carry out external errands related to their work, so it is difficult to track their working hours and record their attendance and departure outside the organization.
To solve these problems, human resources administrators can follow measures such as using accurate automated clocking and clocking systems, clearly defining overtime hours, defining necessary procedures for emergency situations, developing strict policies and procedures to motivate employees to adhere to work schedules, and specifying the consequences of not adhering to them. It is also possible to work on managing the attendance and departure of employees on external work missions.
In this blog, we will discuss the importance of the employee attendance system in companies and how this system can affect the human resources management process
Advantages of having a fully automated attendance system for your employees:
Control all attendance and departure cases:
Through the automated employee attendance software, you can access all reports related to the number of employee hours, whether he has an additional number of hours or leaves early or on time.
- Accuracy in calculating salary factors:
The movement of attendance and departure of employees affects working times and the number of hours that employees work, and this must be considered when calculating salaries. For example, if an employee comes late for his scheduled work time, the regulations and laws regarding the penalty for lateness in the organization are applied and it is calculated in his salary at the end. the month.
Therefore, controlling employee attendance and dismissal movements helps in managing salary calculations and providing accuracy in calculations.
- The possibility of recording the attendance and departure of employees via mobile app:
Your investment in an employee attendance system in your organization will serve the management of the human resources department more easily and will also serve all employees in the organization.
The attendance and departure system for your organization’s employees is part of the Mago integrated human resources management system. Mago human resources management system allows you to record the attendance and departure of employees through the employee’s phone application at any time and from anywhere. Managers can also track employees and their attendance through the application. And their departure and knowing everything that goes on in the employee’s daily work schedule from one screen and the mobile application helps improve the accuracy of the timing of attendance and departure, as the geographical location of the employee is determined, the time of attendance and departure is determined accurately and effectively, and the performance of employees is monitored.
It also helps save the time and effort that is allocated to registering attendance and departure transactions manually, and it also reduces human errors that can occur when recording manually.
- Saving time and effort:
Saving time and effort is one of the main goals of any company, and an employee attendance system can contribute to achieving this goal. It helps record employee attendance and departure accurately and easily, saving time and effort in improving monitoring and reporting and reducing errors in data recording.
- Improve productivity:
Improving productivity is one of the main goals of any company, and an employee attendance system can contribute to achieving this goal. It helps determine the actual working hours of employees and know how many extra hours employees work, which helps determine the productivity rate and determine the individual performance of each employee.
- Issuing all types of reports:
Employee attendance and dismissal reports are an important tool for senior management in companies and institutions and are considered necessary for many reasons. The most important of these reasons is helping management track employees’ working hours and determining the time they spend at work. This helps improve the company’s productivity. It helps identify absences and tardiness. For employees, this helps improve discipline and adherence to working hours. It helps improve salary management, as salaries are calculated based on the number of hours that employees work and their discipline in working hours.
In the end, the employee attendance system is one of the main tools that can be used in human resources management, and it is necessary to choose a fully automated and qualified human resources system to manage all employee affairs, the most important of which is the attendance movement in your organization.
Mago Human Resources Management System provides you with a complete system for managing attendance and leaving in the organization, designed specifically for all the rules and regulations of your organization.
